Adopted on December 19, 1989 at a Special Town Meeting
Published on December 28, 1989
Effective Date: January 12, 1990
ARTICLE I – THE AUTHORITY
Section 1. Name of Authority
The name of the Authority shall be the “Housing Authority of the Town of Bolton”.
Section 2. Seal of Authority
The seal of the Authority shall be in the form of a circle and shall bear the name of the Authority and the year of its organization and the word “Connecticut”.
Section 3. Office of Authority
The office of the Authority shall be located within the Town of Bolton, Connecticut, and shall be designated by, and may from time to time be changed by, resolution adopted at any regular or special meeting of the Authority.
Section 4. Composition of Authority
The Authority shall consist of five (5) Commissioners and an Executive Director. The Powers of the Authority shall be vested in the Commissioners in office from time to time.
ARTICLE II – COMMISSIONERS
Section 1. Appointment
The Commissioners shall be appointed by the Board of Selectmen of the Town of Bolton.
Section 2. Term
The term of each Commissioner shall be five (5) years, except that, initially, four of the five Commissioners shall be appointed for terms of one (1), two (2), three (3), and four (4) years, so that the term of one Commissioner will expire each year.
Section 3. Duties
The Commissioners shall perform such duties as are incumbent upon them by reason of their election to any office, and shall perform such other duties and functions as may from time to time be required by the Authority or by the Bylaws, or which may arise by reason of their appointment to serve on committees functioning within the Authority or in cooperation with persons or groups outside the Authority.
Section 4. Compensation
The Commissioners shall serve without compensation other than the payment of necessary expenses as approved by the Authority.
Section 5. Qualifications
The appointing authority is responsible to insure that each commissioner meets the following requirements in accordance with the provisions of Sections 8-41 and 8-42, CGS:
(a) Is a resident of the municipality.
(b) Holds no other public office in the municipality.
(c) Has no interest, direct or indirect, in any housing project or in any property included or planned to be included in any project, or any interest, direct or indirect, in any contract or proposed contract for materials or services to be furnished or used in connection with any housing project of the Housing Authority.
ARTICLE III – OFFICERS AND EMPLOYEES OF THE AUTHORITY
Section 1. Officers
The Officers of the Authority shall be a Chairman, a Vice-Chairman, a Secretary, a Treasurer, and an Assistant Treasurer, all of whom shall be Commissioners, and an Executive Director, who shall not be a Commissioner.
Section 2. Selection of Officers
Subsection (a) Commissioners: The Chairman, Vice-Chairman, Secretary, Treasurer, and Assistant Treasurer shall be elected at the annual meeting of the Authority and each shall hold office for one year, or until his successor is elected and qualified.
Subsection (b) Executive Director: The Commissioners shall appoint one person to fill the office of Executive Director for such term and for such compensation as they may fix.
Section 3. Vacancies
Subsection (a) Commissioners: In the event of a vacancy occurring in the Commission membership prior to the normal expiration date of a term, the Selectmen of the Town of Bolton shall appoint a replacement who shall serve for the remaining portion of the vacated term.
Subsection (b) Executive Director: In the event of a vacancy occurring in the office of Executive Director, the Commission may designate one of its members to serve in such capacity on a protempore basis until such time as a replacement is appointed.
Section 4. Duties of Officers
Subsection (a) Chairman: The Chairman shall preside at all meetings of the Authority. Except as otherwise authorized by resolution of the Authority, the Chairman shall sign all contracts, deeds, and other instruments made by the Authority. At each meeting, the Chairman shall submit such recommendations and information as he may consider proper concerning the business affairs and policies of the Authority.
Subsection (b) Vice-Chairman: The Vice-Chairman shall perform the duties of the Chairman in the absence or incapacity of the Chairman, and in case of a vacancy in the office of the Chairman.
Subsection (c) Secretary: The Secretary shall record the minutes of all meetings of the Authority and shall perform all other duties normally incident to the office of Secretary. At any regular or special meeting, in the absence of the Secretary, a Secretary Protempore shall be appointed by the Chairman from among the other Commissioners present.
Subsection (d) Treasurer: The Treasurer shall sign all orders and checks for the payment of money and shall pay out and disburse such money under the direction of the Authority, except as otherwise authorized by resolution of the Authority. The Authority may, by resolution, designate one or more Commissioners to countersign such orders and checks, and from time to time qualify, change, or cancel any such designation. The Treasurer shall give bond for the faithful performance of his duties.
Subsection (e) Assistant Treasurer: The Assistant Treasurer shall perform the duties of the Treasurer in the absence or incapacity of the Treasurer or, in case of a vacancy in the office of Treasurer, until such vacancy is filled. The Assistant Treasurer shall give bond for the faithful performance of his duties.
Subsection (f) Executive Director: The Executive Director shall have general supervision over the administration of the business and affairs of the Authority, subject to the direction of the Authority. He shall be charged with the management of the housing projects of the Authority. He shall have care and custody of all funds of the Authority and shall deposit the same in the name of the Authority in such bank or banks as the Authority may select. He shall keep regular books of accounts, showing receipts and expenditures, and shall render to the Authority, at each regular meeting, or more often when requested, an account of his transactions and also the financial condition of the Authority. He shall maintain a record of all matters pertaining to the management of the housing projects of the Authority and shall submit a full report on all such matters at the annual meeting of the Authority. He shall serve as custodian of the Seal of the Authority and shall have power to affix such seal to contracts and instruments authorized to be executed by the Authority. The Executive Director shall give bond for the faithful performance of his duties.
The Authority may from time to time employ such additional personnel as it deems necessary for the proper exercise of its powers, duties, and functions, as prescribed by the applicable Statutes of the State of Connecticut. The selection and compensation of such additional personnel shall be determined by the Authority.
ARTICLE IV – MEETINGS
Section 1. Regular Meetings
Regular meetings shall be held on the second Wednesday of each month in the calendar year, at the office of the Authority and at such time as may be designated by resolution, for the transaction of the business of the Authority.
Section 2. Special Meetings
The Chairman may, when he deems it expedient, and shall, upon the written request of two Commissioners, call a special meeting of the Authority for the purpose of transacting any business designated in the call. The call for a special meeting may either be delivered in hand to any Commissioner, or be mailed to the commissioner’s home or business address at least three days prior to the date set forth in the call for such meeting. Any and all business may be transacted at such special meeting, provided that all commissioners are present; otherwise, only the business designated in the call shall be considered. The place and time of such special meeting shall be set forth in the call.
Section 3. Annual Meetings
Annual meeting shall be held with notice on the second Wednesday in June for the purposes of electing officers, receiving the annual report of the Executive Director, and for the conduct of such other business as may come before the meeting. Such meetings shall be held at the office of the Authority or other designated place at such time as the Authority may set by resolution.
Section 4. Quorum
Three Commissioners shall constitute a quorum for the purpose of conducting the business of the Authority and exercising its powers, and for all other purposes, but a smaller number may meet and adjourn from time to time until a quorum is obtained.
Section 5. Order of Business
Subsection (a) Regular Meetings: The following shall be the order of business at regular meetings:
(1) Roll Call
(2) Reading and approval of the minutes of the previous regular meeting and any intervening special meeting
(3) Bills and communications
(4) Report of the Executive Director
(5) Reports of committees
(6) Unfinished business
(7) New business
Subsection (b) Special Meetings: The order of business at special meetings may follow that set forth in Subsection (a) above, or may be restricted to action upon the business for which the special meeting is called, as the Commissioners shall determine by vote.
Section 6. Manner of Voting
All questions coming before any meeting of the Commissioners shall be presented in the form of motions or resolutions. Questions of substance shall be determined by resolutions, the vote on such resolutions to be by roll call. All resolutions shall be submitted in written form and shall be entered in full in the Minute Book, with the vote of each Commissioner indicated therein. All resolutions shall be chronologically numbered on entry.
ARTICLE V – AMENDMENTS
Section 1. Amendments to Bylaws
The Bylaws of the Authority shall be amended only by resolution adopted by the affirmative vote of at least three Commissioners of the Authority at a regular or special meeting, held after seven days’ notice in writing of the substance of the proposed amendment shall have been sent to each Commissioner.